October 14, 2019
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
OCTOBER 14, 2019
5:30 PM
Board President Sue Wells called the meeting to order at 5:33.
Members Present: Debbie Clark, Stephanie Hart, Doris Heaton, (by teleconference), Pat Hollada, Chris Jerrells, and Sue Wells
Members Absent: Kathy Storey
Also Present: Bob Rea and Hillary Remm from SCD Rea Ins., and Director Susan Stickel
Bob and Hillary delivered an informative presentation regarding the library’s insurance with an emphasis on the new Reading Garden. Motion by Pat Hollada, seconded by Chris Jerrells to increase the liability insurance passed. All were in favor.
Motion by Stephanie Hart, seconded by Chris Jerrells to approve the September minutes passed. All were in favor.
Motion by Stephanie Hart, seconded by Debbie Clark to approve payment of bills passed. All were in favor.
Motion by Doris Heaton, seconded by Debbie Clark to approve the financial reports passed. All were in favor.
Old Business:
Susan reported submitting the Plant America Project Grant appplication. This is a grant sponsored by National Garden Clubs, Inc. This is a joint venture with the Garden Gate Garden Club of Benton and the Benton Public Library. Doris Heaton, Becky Lewis, Susan Saxe and Susan Stickel worked together on this project.
Motion by Stephanie Hart, seconded by Pat Hollada to accept the estimate from Plantscape for work to begin this fall passed. All were in favor.
More benches were needed in the Reading Garden. Susan will purchase an additional 8 from Menard’s in Effingham.
Motion by Stephanie Hart, seconded by Debbie Clark to approve the Application and Certificate For Payment to Wissinger Construction, Inc., in the amount of $102,847.50. Motion passed unanimously by roll call vote.
Librarian’s Report:
Maintenance:
Trustees Debbie Clark and Stephanie Hart will report back at the November meeting regarding the library’s storage shed repairs.
Board President Sue Wells asked that LLoyd Electric inspect the entire library buildings’ electrical system.
Programming:
Susan distributed the calendar of events and the fall newsletter. A new item of interest is the map-based strategy game, Heroclix. This group will meet the first and third Wednesdays of the month in the library’s meeting room.
Donations:
Susan reported donations to the library for the month and gave an update on the ongoing rummage sale tables and the quilt raffle.
The regular November Board meeting will be Tuesday, November the 12th at 5:30 due to the library’s observance of Veteran’s Day on Monday the 11th of November.
New Business:
Motion by Stephanie Hart, seconded by Sue Wells to approve the library’s bond payment in the amount of $16,972.00 passed unanimously by roll call vote.
Susan presented a fee schedule of genealogy services and signage Pam prepared. All were in agreement of the changes.
The board approved appointment of Doris Heaton as FOIA officer.
Susan will prepare a letter to State Bank of Whittington by a motion from Debbie Clark and seconded by Chris Jerrells to remove Vise President John J. Seymour as an authorized signer on the library’s checking account and that it further state that newly elected Vice President Chris Jerrells be dded. The checking account requires two board signatures. The following will be authorized signers: Library Board President Sue Wells, Vice President Chris Jerrells, Treasurer Kathy Storey, Secretary Stephanie Hart, and Trustees Debbie Clark and Pat Hollada
There being no other business Stephanie Hart motioned, Debbie Clark seconded to adjourn the meeting at 6:31.
Susan Stickel
