June 11, 2018
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MONDAY, JUNE 11, 2018
5:30 PM
Doris Heaton called the meeting to order at 5:43 pm
Members Present: Debbie Clark, Doris Heaton, Pat Hollada, Jake Seymour (by telephone), Kathy Storey & Sue Wells (by telephone)
Members Absent: Stephanie Hart
Also Present: Henry Stickel , maintenance & Director Susan Stickel
Susan reported that Will Carmickle will not be present tonight but will plan on attending the July board meeting.
Pat Hollada introduced members of the Seser-Valier art club. Gracie Frank, Abbie Hall, Jessi Senior and Mady Senior were recognized for their volunteer work with the children’s project at the library. They have dedicated hours of work painting chairs and benches for the outdoor project. The board thanked the group for their efforts in helping this dream become a reality.
Motion by Kathy Storey, seconded by Debbie Clark to approve the May minutes passed. All were in favor.
Motion by Sue Wells, seconded by Doris Heaton to approve payment of bills and financial reports passed. All were in favor.
Librarian’s Report:
The Budget Hearing is scheduled for July 9, 2018 at 5:15pm. The notice was published in the Benton Evening News.
Susan gave all board members a copy of the library’s newsletter and June calendar. She also preapared and distributed copies of long range plans for the library. The Summer Reading Program begins next Monday, the 18th of June. Susan showed the prepared packet and talked about the agenda for the program this year.
Regarding maintenance at the library Susan reported the following: The Weeping Cherry tree has been trimmed. The parking lot is complete and should be resurfaced every three years. The older shed has been moved beside the new one that was delivered the first week of June.
Memorials and donations for June Were Reported.
Old Business:
Pat Hollada reported on progress she is making regarding the children’s area. Susan distributed a wish list of ideas that have been discussed over the past year. Kim Livesay, bookkeeper prepared a list of donations given to the library this year. Each board member received a copy.
Motion by Jake Seymour, seconded by Sue Wells to approve purchase of 650 ft of 6 ft Green Color Chain Link Fence including 2 – 8 ft Double Drive Gates and 2-4 ft Walk Gates at $9,357.00 passed by a roll call vote. The following members voted AYE: Debbie Clark, Pat Hollada, Jake Seymour, Kathy Storey and Sue Wells. The following voted NAY: Doris Heaton.
Motion by Debbie Clark, seconded by Pat Hollada to use the 2017 Per Capita grant toward the purchase of the library fence passed. All were in favor.
New Business:
Motion by Kathy Storey, seconded by Debbie Clark to approve ORDINANCE 103-18 Building & Maintenance: An ordinance to levy and assess a tax for Benton Public Library District of the County of Franklin, Stae of Illinois for the Fiscal Year beginning July 1, 2019 and ending June 30,2020 passed. All were in favor.
ORDINANCE 104-18 Prevailing Wage will be approved at the July board meeting. The paperwork has not been received from the County Clerk.
ORDINANCE 105-18 Annual Budget and Appropriation Ordinance was distributed to board members for discussion. The budget hearing will be July 9th, at 5:15 just prior to the regular board meeting.
Using the mathematical formula the non-resident fee for our out of district patrons is $100.00. Motion by Doris Heaton, seconded by Kathy Storet to approve the non-resident fee passed. All were in favor. Motion by Doris Heaton, seconded by Debbie Clark to offer a non-taxed based discount fee of $25.00 to be offered for the year beginning July 1, 2018 and ending June 30, 2019 passed. llwere in favor. Susan was instructed to create a form with information about the program and offer to all out-of-district patrons who wish to participate.
Motion by Doris Heaton, seconded by Kathy Storey that after review of the closed session minutes they remain confidential passed. All were in favor.
Sue Wells entered the board meeting at 6:58pm.
There was no other business to report and no public comment.
Debbie Clark motioned, Sue Wells seconded to adjourn the meeting at 7:19pm.
Susan Stickel
