March 12, 2018
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
MINUTES
MONDAY, MARCH 12, 2018
5:30 PM
Doris Heaton called the meeting to order at 5:27.
Memebers present: Debbiie Clark, Stephanie Hart, Doris Heaton, Pat Hollada, Jake Seymour (by teleconference) and Kathy Storey.
Members Absent: Sue Wells
Also Present: Kim Livesay, Henry Stickel, Director Susan Stickel, and representatives from Watler Accounting.
Audit Paraprofessional LaDonna McNew and Janet Storey, CPA presented the audit report to the board.
Stephanie Hart motioned, Pat Hollada seconded to approve the February minutes passed. All were in favor.
Stephanie Hart motioned, Debbie Clark seconded to approve the payment of bills and financial reports passed. All were in favor.
Librarians Report:
Susan reported that Genealogy Day was well attended and employee Pam Teague had spent time and great effort to make the day special. Pam will be completing her class soon which will allow her to teach basic genealogy classes here at the library. Also there has been interest expressed in forming a genealogy club.
The new book club led by employee Susan Saxe is also well attended. She has done a great job promoting and leading this new adventure.
The Lego program continues to entertain the kids each month. Currently their works of art are on display in the library.
The Story Hour held each Wednesday is thriving. This group led by Norma Minor continues to provide fun while learning each week.
The 2nd Annual Easter Egg Hunt is scheduled for Friday, March 30th, at 11:00.
Works of Art from the Benton Grade School are displayed through the end of March in the library.
Henry Stickel repaired the antique display case in the foyer.
Mr. A has repainted the map of the states that is located at the back of the library building.
Susan reported the parking lot will be needing attention when weather permits.
The library has received a check from the attorney general regarding past purchases of computers for the library.
Old Business:
Susan distributed the price quote from Security Alarm. She was instructed to invite the representative to the next board meeting.
Will Carmickle joined the board meeting. He gave the board a progress report on projects he is overseeing. He reported that the shed is nearing completion and informed everyone of the cost involved with the type of door that had been discussed at a previous board meeting. An alternative solution was proposed that would be adequate and less expensive. He will let Susan know the cost. Doris Heaton motioned, Stephanie Hart seconded for Susan to inform all board members of the cost and if a consensus vote then proceed with the alternative plan. All were in favor.
Motion by Debbie Clark, seconded by Stephanie Hart to have the library’s existing shed resided to match the newly constructed shed. All were in favor.
Mr Carmickle added that the doghouse, over-sized chair and benches are finished.
Pat Hollada gave a report on people she has spoken to regarding the children’s area. She had a recommendation on who could do the art work on the displays. She obtained prices from K and K on playground equipment.
The board suggested plans be formulated to be used as a guide to help determine where items will be placed. Jake Seymour suggested planting undercover trees for beauty throughout.
Many ideas were mentioned as to what would be needed and costs involved. Doris Heaton, Pat Hollada, and Susan Stickel were appointed to work together on this endeavor.
Susan reminded veryone of the Live & Learn Construction Grant Review Meeting she will attend via statewide conference call. She specifically asked for grant money to be used for accessibility improvements.
Doris Heaton suggested another advertising outlet to let the public know about the library events. Susan will also check on signage.
New Business:
Motion by Stephanie Hart, seconded by Debbie Clark to destroy recordings of closed session meeting minutes after a period of 18 months passed. All were in favor.
There was no other business to report or public comment.
Stephanie Hart motioned, Doris Heaton seconded to adjourn the meeting at 7:11.
Susan Stickel
