December 9, 2019
Benton Public Library District
Board of Trustees Meeting
Minutes
December 9, 2019
President Sue Wells called the meeting to order at 5:30.
Members Present: Debbie Clark, Stephanie Hart, Doris Heaton, Pat Hollada, Chris Jerrells, Kathy Storey, and Sue Wells
Members Absent: none
Also present: Director Susan Stickel
Motion by Doris Heaton, seconded by Stephanie Hart to approve the November board meeting minutes passed. All were in favor.
Motion by Stephanie Hart, seconded by Pat Hollada to approve the payment of bills passed. All were in favor.
Motion by Doris Heaton, seconded by Kathy Storey to approve the financial reports passed. All were in favor.
Watler Accounting C. P. A.s, P.C representatives Janet Storey and Loraine Garner entered the meeting at 5:38 and presented the annual audit of the library. They exited the meeting at 6:00 and the board meeting resumed.
Librarian’s report:
Board signatures were obtained from all seven board members for check signing privileges on the corporate account. Susan will return paperwork to the State Bank of Whittington.
Maintenance:
Susan contacted Mike Garrett to obtain an estimate on the library storage sheds. He is to stop by the library within the week.Programs:
Storyhour will change from 10:00 each Wednesday to 11:00 to possibly accomodate more young attendees that attend preschool.
Plans are underway with the Christmas with Santa program on December the 20th.
Susan distributed the December calendar of events to each member.
Memorials and Donations:
A reminder was given about the quilt drawing on December 16th for those wanting to purchase tickets.
There has been discussion about a possible property donation to the library in the future. Susan reported the details to date.
Susan reported memorials and donations for the month.
Old Business:
Watler Accounting officials presented the audit.
Motion by Debbie Clark, seconded by Pat Hollada to continue with the monthly board of trustees meetings on the second Monday of each month at 5:30 passed. All were in favor.
Motion by Doris Heaton, seconded by Kathy Storey that the second half year review of closed session minutes remain sealed passed. All were in favor.
Susan distributed board required paperwork for the Per Capita grant requirements and will complete the grant in January.
Motion by Debbie Clark, seconded by Chris Jerrells to approve employee appreciation gift cards in the amount of $30.00 each passed. All were in favor.
Susan reported submitting the Live & Learn Grant for the electronic sign.
Motion by Doris Heaton, seconded by Chris Jerrells to not make any changes to the library’s holidays for the new year passed. All were in favor.
Susan has forwarded information to the library attorney regarding new Cannibis, Drug and Alcohol Use/Abuse Policy she received from the library’s insurance company and is awaiting response.
There being no further business, Stephanie Hart motioned, Doris Heaton seconded to adjourn the meeing at 6:12. All were in favor.
Susan Stickel
Director
