July 9, 2018
Benton Public Library District
Budget Hearing Minutes
July 9, 2018
5:15 pm
A public hearing for the proposed 2018-2019 Budget for The Benton Public Library District was held on Monday, July the 9th at 5:15 pm in the meeting room of the Benton Public Library.
The meeting was called to order by Doris Heaton at 5:15 pm.
The following Board of Trustees were present: Debbie Clark, Stephanie Hat, Doris Heaton, Pat Hollada, Kathy Storey and Sue Wells.
The following was absent: Jake Seymour
Also present: Kim Livesay , bookkeeper, Henry Stickel and Director Susan Stickel
The proposed budget was presented and available for public discussion.
No public present.
Meeting adjourned at 5:30
Susan Stickel
Benton Public Library District
Board of Trustees Meeting
Minutes
July 9, 2018
5:30 pm
President Sue Wells called the meeting to order at 5:30pm.
Members Present: Debbie Clark, Stephanie Hart, Doris Heeaton, Pat Hollada, Kathy Storey and Sue Wells
Members absent: Jake SEymour
Also Present: Henry Stickel, maintenance and Director Susan Stickel
Due to a work schedule conflict, Will Carmickle was unable to attend the board meeting.
Motion by Doris Heaton, seconded by Kathy Storey to approve the June meeting minutes passed. All were in favor.
Motion by Debbie Clark, seconded by Stephanie Hart to approve the payment of bills passed. All were in favor.
Motion by Stephanie Hart, seconded by Kathy STorey to approve the financial reports passed. All weere in favor
Librarian’s Report:
There was a request from the staff regarding the necessity of the suggestion box at the circulation desk. Doris Heaton recommended it be removed. All were in favor.
The first shipment of window shades should arrive later this week.
Regarding the maintenance of the building, Susan reported that a motor was replaced on one of the existing air conditioning units. Guttering covers have been purchased and installed where needed. A Menard’s rebate of $35.94 was used toward the purchase. The trees have been trimmed on the library property. Susan will contact someone regarding the disposal/sale of old security equipment.
Genealogy Report:
Pam Teague and the genealogy club are working on a project. They are designing a booklet highlighting sights in the Benton area. When finished she will present this to the board.
Programming:
The bookclub has grown to 31 registered patrons. Summer Reading is averaging over 40 children weekly. Beginning this fall, Kim Livesay will present a “Science Saturday with Miss Kim.” It will be the fourth Saturday of each month through the school year. Another staff fundraiser sale is planned for October 5th, 6th & 7th. Proceeds will again go toward the library.
Donations:
Susan reported all memorials and donations to the board for the month of June. At Susan’s request the board has agreed to replace the donor letter on the library’s website. The new letter has the Centennial Logo. Monetary donations are designated for the library and its programs.
Old Business:
Library patron Leighann Tindle expressed interest in volunteering her time and talents toward the new library project. The board of Trustees welcomes community involvement. Susan was instructed to contact the Benton Park attendant regarding details of the pavilions at the park and also contact Curt Erwin Construction for an estimate. Susan has approval from the insurance company regarding the log play/seating area in the back of the library building.
Motion by Debbie Clark, seconded by Kathy Storey to approve security upgrades to the computer system passed. All were in favor.
New Business:
Ordinance 104-18 Prevailing Wage – An Ordinance of the Benton Public Library District, Franklin County, Illinois, Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works of said Benton Public Library District was presented. Motion by Doris Heaton, seconded by Stephanie Hart to approve Ordinance 104-18 passed. All were in favor.
Ordinance 105-18 – Annual Budget and Appropriation Ordinance for the Fiscal Year beginning the First Day of July, 2018 and Ending the 30th Day of June, 2019 was presented. Motion by Doris Heaton, seconded by Pat Hollada to approve Ordinance 105-18 passed unanimously by roll call vote.
Motion by Stephanie Hart, seconded by Debbie Clark to fund the Non-Resident Fee Assistance Program through unrestricted donations being defined as “any monetary donation to which the donor has not specified terms, conditions, or purposes passed. All were in favor
No other business was reported.
No public comment.
Motion by Doris Heaton, seconded by Stephanie Hart to adjourn the board meeting at 7 pm.
Susan Stickel
