July 8, 2019

Benton Public Library District
Budget Hearing Minutes
July 8th, 2019
5:15 PM

A public hearing for the proposed 2019-20 budget for the Benton Public Library was held on Monday, July the 8th at 5:15 pm. In the meeting room of the Benton Public Library.

The meeting was called to order at 5:15 pm. by President Sue Wells.

The following were present: Debbie Clark, Stephanie hart, Doris Heaton, Pat Hollada, Kathy Storey, and Sue Wells.

Also present: Kim Livesay, Michael McGuire, Henry Stickel, Susan Stickel, and Attorney Jeff Troutt.

The following were absent: Chris Jerrells

No other persons present.

The proposed budget was presented and available for public discussion.

Meeting adjourned at 5:30 pm by a motion from Doris Heaton that was seconded by Debbie Clark.

Susan Stickel

Benton Public Library District
Board of Trustees Meeting
Minutes
July 8, 2019

President Sue Wells called the meeting to order at 5:30 pm.

Members Present: Debbie Clark, Stephanie Hart, Doris Heaton, Pat Hollada, Chris Jerrells (by teleconference), Kathy Storey, and Sue Wells

Also Present: Michael Mcguire, Henry Stickel, Susan Stickel, and Attorney Jeff Troutt

Project Manager Michael McGuire was in attendance to accept the board’s decision on the bids that were opened on Thursday, June the 27th, 2019 at 3:00 PM.

After discussion of bids, a motion was made by Stephanie Hart, seconded by Pat Hollada to accept the lowest bid from Wissinger Construction, Inc. This motion passed unanimously by roll call vote.

Motion by Doris Heaton, seconded by Stephanie Hart to procede with the Base Bid plus Alternate Bids G1, G2, G3, and G4 passed unanimously by roll call vote.

Alternate G5 & G6 consisting of dedication plaques will be decided upon at a later date,

Motion by Stephanie Hart, seconded by Debbie Clark to accept a previous electrical estimate from Lloyd Electric pass unanimously by roll call vote.

Michael McGuire will send the letter to Mr. Wissinger.

Susan was instructed to notify Lloyd Electric.

Motion by Doris Heaton, seconded by Debbie Clark to approve the June minutes passed. All were in favor.

Motion by Doris Heaton, seconded by Kathy Storey to approve the payment of bills passed. All were in favor.

Motion by Doris Heaton, seconded by Kathy Storey to approve payment of bills passed. All were in favor.

Motion by Doris Heaton, seconded by Debbie Clark to defer approval of the financial reports pending clarity from the auditor.

Librarian’s Report:

Maintenance:

Susan has contacted Terrace Fence to make the necessary repairs to the Reading Garden Fence.

Programming:

Susan distributed the calendar of events for July and reported that the Summer Reading Program is off to a good start.

Memorials and Donations:

Susan spoke with Rhonda from J. W. Reynolds Monument this past week. Rhonda id going to submit a drawing of her proposal for the Reading Garden.

Old Business:

Motion by Doris Heaton, seconded by Pat Hollada to adopt Ordinance 102-19 Annual Budget and Appropriation Ordinance as revised to include Reading Garden in the Building and Maintenance Fund in the amount of$250,000.00 and the adding of the Money Market and CD to the budget passed unanimously by roll call vote.

The board asked Susan to call Security Alarm for an estimate on additional cameras for the library.

Chris Jerrells suggested the library seek community service projects for the Reading Garden to promote community involvement.

There being no new or other business Doris Heaton motioned, Stephanie Hart seconded to adjourn the meeting at 6:41 PM.

Susan Stickel