September 10, 2018
MINUTES
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
MONDAY, SEPTEMBER 10, 2018
5:30 PM
President Sue Wells called the meeting to order at 5:36 p.m.
Members Present: Debbie Clark, Doris Heaton, Pat Hollada, Jake Seymour (by teleconference), Kathy Storey, and Sue Wells.
Members Absent: None
Also Present: Henry Stickel, Library Maintenance & Director Susan Stickel
Motion by Doris Heaton, seconded by Stephanie Hart to approve the minutes of the August board meeting passed. All were in favor.
Motion by Stephanie Hart, seconded by Debbie Clark to approve the payment of bills passed. All were in favor.
Motion by Doris Heaton, seconded by Kathy Storey to approve the financial reports passed. All were in favor.
Librarian’s Report:
Regarding maintenance of the library, Susan reported that the carpeting and tile has been cleaned throughout the building. The front entrance of the library building and the concrete library sign will be power washed next week. The materials have been purchased to complete the work on the library storage sheds.
Programming:
Susan distributed the Autumn newsletter and September calendar of events to the board.
The Red Cross event was successful.
Susan again mentioned the annual fundraising sale October 5, 6, & 7. Donations are now being accepted.
Susan gave a report on monetary donations received for the past month.
Old Business:
Pat Hollada gave a report on progress made on the children’s area this past month. She reported that Labor Day the artwork painting was finished. She and Henry put the final coats of sealant on the chairs/benches. All items have been moved from the kitchen area and placed in storage.
Henry Stickel reported that he had been in contact with utilities and gave a report on electricity, water, and city/library sidewalk.
Motion by Debbie Clark, seconded by Doris Heaton to approve the water department to begin their work as soon as possible and to allow for 3 hydrants to be installed passed unanimously by roll call vote.
Motion by Pat Hollada, seconded by Stephanie Hart to accept the proposal of $5,020.00 from Lloyd Electric to begin their work as soon as possible and to allow for motion light sensors to be installed passed unanimously by roll call vote.
Motion by Debbie Clark, seconded by Jake Seymour to approve the street department to install a sidewalk on the east side of the property and begin their work as soon as possible passed unanimously by roll call vote. The library will pay half of the cost with the city paying the remainder.
New Business:
In order to accommodate the influx of children we have seen this summer and new school year, Susan has requested 2 additional computers and that the policy be revised to reflect a 60 minute limit on children’s computers. Motion by Debbie Clark, seconded by Doris Heaton to place the order and enforce the time limit effective immediately passed. All were in favor.
In order to better accommodate the public usage of computers a motion was made by Debbie Clark, seconded by Kathy Storey to amend the adult policy regarding usage effective immediately. All were in favor. Susan will present both amendments to the policy manual at the October meeting.
Other Business:
Motion by Doris Heaton, seconded by Stephanie Hart to move $200,000.00 out of the Corporate checking account number 2027062 held at The State Bank of Whittington into an interest bearing certificate of deposit. Debbie Clark, Doris Heaton, Kathy Storey, and Sue Wells will make an appointment with the banking representative. Board President Sue Wells, Board Treasurer Kathy Story, Trustee Debbie Clark, and Trustee Doris Heaton will be the four authorized signers on this certificate of deposit. Two signatures will be required for any activity. This motion passed unanimously by a roll call vote.
Motion by Stephanie Hart, seconded by Pat Hollada to adjourn the meeting at 6:38.
Susan Stickel
