April 9, 2018
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MONDAY, APRIL 9, 2018
5:30 PM
President Sue Wells called the meeting to order at 5:30 pm.
Members Present: Debbie Clark, Doris Heaton, Pat Hollada, Jake Seymour (by teleconference) & Sue Wells
Members Absent: Stephanie Hart & Kathy Storey
Also Present: Bob Rea, Henry Stickel, Director Susan Stickel, genealogy employee Pam Teague, Mark Thompson and Ryan Thompson.
Mark Thompson from M. T. Publishing Co., Inc., discussed services offered from his company. They offer complete publishing services specializing in commemorative books. Illinois is celebrating its bicentennial this year and he thought the library might want to commemorate this occasion by compiling a history book of this area.
Rob Marsh from Security Alarm entered the meeting at 5:50 and discussed leasing/purchasing options. After answering questions from the board rather than wait for estimates he worked on options while meeting continued.
Jake Seymour who was present by teleconference exited the meeting at 6:20.
Doris Heaton motioned, Pat Hollada seconded to accept March minutes passed. All were in favor.
Debbie Clark motioned, Doris Heaton seconded to approve the payment of bills passed unanimously by a roll call vote.
Doris Heaton motioned, Debbie Clark seconded to approve the financial reports passed. All were in favor.
Rob approached the board and presented three leasing options. Debbie Clark motioned, Doris Heaton seconded to choose option #3, which is a 5-yr Contract Lease with Maintenance Agreement. Motion passed unanimously by a roll call vote. Rob Marsh exited the meeting.
Librarian’s Report:
Susan reported programming was going well with attendance at the various programs the library is offering. The Easter Egg Hunt was very well attended. There is a possibility of offering an evening class for the Knit & Crochet group as several have indicated interest through facebook. Another book signing will be on the 21st, The Blood Drive is the 25th. The 60th Annual National Library week will be from the 8th through the 14th. Susan will be offering refreshments during patron appreciation days as well as amnesty for fines on Monday and Friday of that week.
Susan recommended remaining open on the Saturday befor eEaster as attendance was recorded as high.
The library is beneficiary for memorials for Mr. Mark Harrison.
The library will again this year enter a float in the Rend Lake Parade.
Henry planted a mimosa tree near the south parking lot.
Genealogy employee Pam Teague will be offering two classes beginning April the 25th. She will offer an afternoon and an evening session on Wednesdays. The afternoon class begins at 1:00 and ends at 3:00. Theveening class is from 6:00 until 8:00. A new genealogy club is beginning on Wednesday, April 18th. The club is from 4:00-5:00. This is a monthly event being held the third Wednesday of each month.
Old Business:
Personnel was moved to the end of the meeting.
Pat Hollafa gave a report on the different contacts she is making in the community regarding the children’s area.
Pat Hollada motioned, Debbie Clark seconded to have Susan contact Mr. Gardner regarding tree work to be done on the library property. Motion passed unanimously by a roll call vote.
Kim Livesay entered the meeting at 6:55.
Doris Heaton motioned, Pat Hollada seconded to move 20,000.00 from library materials contingency to Building and Maintenance Fund. Motion passed unanimously by a roll call vote. Kim Livesay exited the meeting.
New Business:
Pat Hollada motioned, Debbie Clark seconded to hire Pro-Seal to do maintenance on the library parking lot. Motion passed unanimously by roll call vote.
Debbie Clark motioned to go into executive session to discuss personnel at 7:18.
Executive session adjourned at 7:47 and board meeting resumed.
There was no other business to report and no public comment.
Meeting adjourned at 7:48.
Susan Stickel
