June 13, 2017

Board of Trustees Meeting
Minutes
June 13, 2017
6 pm.

President Sue Wells called the meeting to order at 6:00 pm.

Members Present: Deborah Clark, Doris Heaton, Pat Hollada, Kathy Story, and Sue Wells.

Members Absent: Stephanie Hart and Jake Seymour

Also Present: Kim Livesay, bookkeeper and Director Susan Stickel

Motion by Kathy Story, seconded by Deborah Clark to approve the May minutes. All were in favor.

Motion by Kathy Story, seconded by Pat Hollada to approve payment of bills. All were in favor.

Motion by Kathy Story, seconded by Doris Heaton to approve financial reports. All were in favor.

Motion by Kathy Story, seconded by Doris Heaton to have Susan prepare a letter and that it be signed by the board president to the State Bank of Whittington listing board members and their respective titles. It is to further state that all board members would be authorized signers on the Benton Public Library District’s Business Checking Account. All were in favor.

Motion by Doris Heaton, seconded by Deborah Clark to approve the My Media Mall Intergovernmental Library Agreement. All were in favor.

Librarian’s Report:

Susan has asked a Lazerware representative to remove outdated and unused equipment and to straighten wires etc. in the meeting room storage closet.

The roof work began Tuesday, June the 6th.

Susan has contacted an individual to remove the tree on the west side with plans to purchase another October Glory Red Maple.

The Rotary has donated $200.00 to the library again this year. A thank you letter has been sent.

Joyce Cunningham has donated two works of art to be on display at the library.

Summer Reading Program began June the 8th.

The second Rocket Program is scheduled for Saturday, June the 17th.

Susan has contacted H. E. Mitchell and he is to let her know about an estimate on the children’s area.

Susan is waiting on an estimate from F. W. Electric on the electrical estimate for the new automatic door that would improve services at the library.

Susan reported that the city workers removed the broken planter on the south side of the building. She reported The Town & Country Gardeners will be making a decision soon on what will stand in its place.

Susan was approached by a Goodwill representative regarding a community service program for seniors. The board requested more information on it. Susan will e-mail that to members.

Old Business:

Susan briefly discussed the program director position.

Regarding the roof, Doris motioned, Pat Hollada seconded to move $43,000.00 out of library materials contingency into the building fund to pay for roof. All were in favor.

New Business:

Motion by Doris Heaton, seconded by Pat Hollada to again participate in the non-resident program. There will be a slight increase in fees this year. All were in favor.

Motion by Doris Heaton, seconded by Deborah Clark to approve ORDINANCE #102-17 AN ORDINANCE TO LEVY AND ASSESS A TAX FOR BENTON PUBLIC LIBRARY DISTRICT OF THE COUNTY OF FRANKLIN, STATE OF ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019.

Motion by Kathy Story, seconded by Doris Heaton to approve ORDINANCE #103-17 AN ORDINANCE OF THE BENTON PUBLIC LIBRARY DISTRICT, FRANKLIN COUNTY, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, WORKMEN AND MECHANICS EMPLOYED ON PUBLIC WORKS OF SAID BENTON PUBLIC LIBRARY DISTRICT.

ORDINANCE 104-17 ANNUAL BUDGET AND APPROPRIATION ORDIANANCE FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF JULY 2017, AND ENDING THE 30TH DAY OF JUNE 2018 was discussed. A budget hearing has been set for 5:15 on July 11th.

Motion by Doris Heaton, seconded by Pat Hollada that the closed session minutes remain sealed. All were in favor.

Susan is working on staff evaluations and will have them completed by July board meeting.

Motion by Kathy Story, seconded by Deborah Clark to have Watler Accounting prepare the audit for the fiscal year ended June 30, 2017 with fees not to exceed $4,500.00.

Motion by Deborah Clark, seconded by Kathy Story to have Lazerware provide filtering for the library computers. All were in favor.

Motion by Deborah Clark, seconded by Kathy Story to accept the proposal from Security Alarm for an installation fee and monitoring for the Fire/Burgular Alarm system. All were in favor.

Meeting adjourned at 6:09

Susan Stickel