January 12, 2016

Benton Public Library Board of Trustees
Minutes of Meeting
January 12, 2016

The meeting was called to order by President Doris Heaton at 6:00 p.m.

Members Present: Pam Appleton, Stephanie Hart, Doris Heaton, Sammy Kraft, Kathy Storey, and Sue Wells
Member Absent: Jake Seymour
Also Present: Susan Stickel, Librarian

John D. Aiken from SCD Rea Insurance Company presented options for our Property and General Liability, Workmen’s Compensation, and Professional Liability insurance plans. A new plan was presented from the Illinois Counties Risk Management Trust (ICRMT) which would provide comprehensive coverage for all insurance.

Kathy Storey was sworn in as a new Board of Trustees member to replace Linda Kraft who resigned for health reasons.

Stephanie Hart moved that the minutes of the meeting of December 9, 2015 be approved. Motion passed.
Stephanie Hart moved that the financial statements be approved as presented. Motion passed.
Sammy Kraft moved that the payment of bills be approved. Motion passed.

A motion was made by Stephanie Hart that Kathy Storey be added as a signee for the checking account with State Bank of Whittington. Motion passed.

Librarian’s Report: Susan Stickel reported that $8500 had been received as donations during the month of December. There was no specified project for the money.
The Benton Police Department will be having workshops for the employees regarding action in the event of a shooter in the library.
Kurt Irwin will be looking at the loose siding and eagle on the cupula. He will also be asked to look at the roofing and to take pictures of the problem if possible.

Program Director’s Report: Debby Appleton, Program Director was not present but a handout was available showing the programs to be held in January. There was no information on the meetings in December.

Old Business: Motion by Stephanie Hart to change the date of the February Board of Trustees meeting to Monday, February 8 passed.

New Business: The governmental mileage rate has changed. Motion by Pam Appleton to comply with the new rate passed.

A proposal from F.W. Electric in the amount of $3636 to replace lamp ballasts and work on exterior lighting problems was presented. Motion by Sammy Kraft to accept the bid with time and material not to exceed the price quoted passed.

The insurance bid from ICRMT in the amount of $10,879 for the total insurance package for the library was discussed. Motion by Sue Wells to accept the bid from ICRMT with two installments per year passed.

Motion by Sue Wells to adjourn at 7:45 p.m. passed.

Doris Heaton