December 12, 2017
BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
DECEMBER 12, 2017
5:30 PM
The meeting was called to order by President Sue Wells at 5:31 pm.
The Security Alarm representative scheduled to speak was not present this evening.
Members Present: Debbie Clark, Doris Heaton, Pat Hollada, Jake Seymour ( by teleconference), Kathy Storey and Sue Wells.
Members Absent: Stephanie Hart
Also present: Susan Stickel, Director & Henry Stickel part time maintenance. Robert Gardnerr from Gardner Custom Fence was also present at the meeting.
Motion by Doris Heaton, seconded by Debbie Clark to approve the November minutes passed. All were in favor.
Motion by Debbie Clark, seconded by Pat Hollada to approve payment of bills passed. All were in favor.
Motion by Doris Heaton, seconded by Debbie Clark to approve the financial reports passed. All were in favor.
Librarian’s Report:
Susan reprted that she has submitted th “Live & Learn COnstruction Grant for financial help with improvemnts for handicap accessibility. The library has received another art donation. Alyce Coleman has donated a print of Miss Mary Webb. The Imediatte Cleaners donated their services for cleaning and repair of the two chair covers in the teen room. Susan informed the board tha George Hopkins would be available to meet with them Wednesday, December 13th , to discuss the proposed plans for the children’s area. Susan presented the program director’s report which included the calendar of events and fliers that were in the board packets. She discussed December programs as well as up and coming.
Old Business:
Debbie Clark prepared a personnel financial feasibility report and presented it to all board members. It represented an examination of the last 5 months of work and calculations for a pay increase for bookkeeping responsibilities. She presented 3 options as examples. After a brief discussion Doris Heaton motioned, Jake Seymour seconded to choose option 2 which designated bookkeeping as a salaried position of 200.00 per pay period. The clerk and facebook/web duties will be an hourly rate of 10.00. Motion passed and all were in favor.
Doris Heaton motioned, Pat Hollada seconded for the new salary/hourly adjustments to be made effective January 1st, 2018.
Debbie Clark motioned, Doris Heaton seconded to give each employee a gift of appreciation this year. Each employee will receive a $25.00 gift card to be given before Christmas.
Susan obtained 4 fence estimates. Mr Gardner spoke at the beginning of the meeting about different types of fence products and options. He answered questions regarding the proposed children’s area.
New Business:
Doris Heaton motioned, Pat Hollada seconded for the second half year review of closed session minutes remain closed.
An additional day and a half have been added to the present list of library holiday closings. The day before Thanksgiving, Wednesday November 21st, the library will close at noon. Monday November 12th , Veteran’s Day will be observed. Susan was instructed to track attendance during the Easter weekend for possible future closings.
There was no other business to report and no public comment.
Jake Seymour motioned, Debbie Clark seconded to adjourn the meeting at 6:55.
Susan Stickel
