November 8, 2016

BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MINUTES
NOVEMBER 8, 2016

The meeting was called to order at 6:00 p.m. by Sammy Kraft.

Members Present: Doris Heaton, Sammy Kraft, Kathy Storey, and Sue Wells.

Also Present: Susan Stickel, Director

Members Absent: Stephanie Hart, Christopher Lowery, and Jake Seymour.

Motion by Doris Heaton to approve the minutes, seconded by Kathy Storey, all were in favor.

Motion by Doris Heaton, seconded by Sammy Kraft, to approve payment of bills and financials passed, all were in favor.

Librarian’s Report: Another art donation has been received. Mack Wynn has donated a wood art carving. Thank you card has been sent, newspapers notified, and facebook posting has been made, all with permission from the donor.

Lighting in the front concrete sign has been replaced.

Susan has sent an email to Rea Ins. regarding the possibility of a rocket program. She was instructed by John Aiken to send a detailed message to him that he would forward to the company. As yet no word has been received regarding this. Susan will call John at Sammy’s request as all are anxious to have this program.

E-rate confirmation has been received. The library will be receiving discounted services on their ICN bill along with the discounts on their voice and internet services.

The recent staff sale was a success with a reported $474.06. The bike raffle totaled $135.00.

Susan has spoken to Jake who reported he has ordered an October Glory Red Maple from Plantscape Nursery. It will be between 12 and 15 ft. tall. The nursery will warranty the tree until Spring. In addition to securing the tree they have agreed to place the centennial monument nearby. Because of lack of rain, they will plant the tree later than we had anticipated. It will most likely be late November. Total cost of Plantscape Nursery is $555.80.

Old Business: Regarding the roof, Sue will try to reach Wilbur VanHorn to let him know the shingle type has been identified.

The children’s area is progressing with an estimate of $2,000.00 from Stan Williams. Sue Wells asked Carl Smith to give an estimate as well. Mr. Smith has done work for the library in the past. The plan is to have a 20 x 20 patio with a smooth finish. With the next board meeting into December and inclement weather fast approaching it was mentioned we move swiftly if we were to have the project done this year. Doris Heaton made the motion, seconded by Kathy Storey, to proceed with the concrete if satisfied with estimates and proposals received. All were in favor.

Doris Heaton made a motion, Kathy Storey seconded, to proceed with the purchase of window shades for the meeting room. Susan requested an estimate from Shade Techniques, LLC. All were in favor.

The copy machine lease is expiring in December. Susan gathered prices from Stiles in Carbondale and asked about the price to purchase the existing machine from Tri-State in Harrisburg. Sammy Kraft asked that we check Heartland in Benton. Susan Stickel will meet with Brian from Heartland next week.

New Business: Ordinance # 105-16 Board Meeting Dates/Holidays 2017 remain the same as in 2016 with the exception of the meeting time being changed to 5:30 to better accommodate everyone’s work schedule. Motion was by Sammy Kraft, seconded by Doris Heaton. All were in favor.

Ordinance # 106-16, abating the tax levied for the year 2016 to pay the principal of and interest on the District’s outstanding bonds. Doris Heaton made the motion, Sammy Kraft seconded. Unanimous on roll call vote.

Meeting adjourned at 6:39 p.m.

Susan Stickel