December 13, 2016

BENTON PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MINUTES
DECEMBER 13, 2016
5:30 PM

The meeting was called to order by President Sue Wells at 5:36 pm.

Members present: Stephanie Hart, Doris Heaton, Christopher Lowery, Jake Seymour (by teleconference) and Sue Wells.

Also present: Susan Stickel, Director.

Members Absent: Sammy Kraft and Kathy Storey.

Motion by Doris Heaton, seconded by Stephanie Hart to accept with regret the resignation of Christopher Lowery as trustee effective January 1, 2017.

Motion by Doris Heaton, seconded by Stephanie Hart to approve the November meeting minutes passed. All in favor.

Motion by Christopher Lowery, seconded by Stephanie Hart to approve the payment of bills passed. All in favor.

Motion by Stephanie Hart, seconded by Christopher Lowery to approve financial reports passed. All in favor.

Librarian’s report given by Susan Stickel reporting the following: Susan is working on the Per Capita Grant from the State. She reported that this year’s focus is access. She discussed the possibility of improving physical access to the building and outside children’s area. The board was in favor of the improvements.

In regards to advertising, the board agreed to purchasing a Christmas advertisement on the Benton Gazette weekly newspaper.

Henry Stickel has donated boxes of fluorescent lighting to be used by the library as needed. A donation specifically for the genealogy department will be given in the near future. Susan has consulted with Mary on needs in that department. A woodcarving by Daniel Glover, employee Cheryl Glover’s son, has been added to the local artist’s wall. Nancy Gouge has donated an original painting to the library’s collection.

The Library has received $1080.00 to date for The Georgia Hill memorial. The family has requested the money be used to purchase high quality fiction.

A tree has been planted and the monument has been placed on the front lawn to commemorate the centennial anniversary of the library.

The insurance company has approved the Rocket program. This program will be scheduled for late spring/early summer 2017 as weather permits.

Old Business:

Sammy Kraft has agreed to help with the ongoing roof situation.

The first phase of the outside children’s area is complete. The patio is finished and picnic tables have been placed for patrons to enjoy. This project will be ongoing as future decisions will need to be made.

Motion by Doris Heaton, seconded by Stephanie Hart to purchase a new copy machine from Heartland Office Supply in Benton with the quote Susan had obtained from Brian. All were in favor.

New Business:

Motion by Stephanie Hart, seconded by Christopher Lowery that after review of the closed session minutes they will remain confidential.

RESOLUTION 001 – A RESOLUTION TO COMPLY WITH THE GOVERNMENT TRAVEL EXPENSE CONTROL ACT.- Motion by Doris Heaton, seconded by Stephanie Hart to approve resolution passed on roll call vote.

A member from the community inquires about displaying a 19th Century Rembrandt reprint in the library. After careful consideration and with much appreciation, the difficult decision was made to decline the offer.

Motion by Doris Heaton, seconded by Stephanie Hart to adjourn meeting at 6:12.

Susan Stickel